Annex 2 - Conditions consistent with the Operating Schedule:
General:
A. When the premises are operating in the below specific way set out in (a) all conditions set out in Annex 2 (1-22) and Annex 3 (1-3) will apply, with the exception of the conditions set out in (b):
(a)
o There is background music only (DJs are permitted but music levels will be background only) AND
o The dance floor is not available for use by customers as a dance floor and will be covered by tables AND
o There is no charge made to customers entering the premises AND
o There is a maximum capacity permitted of 120 internally and 140 externally total 260 AND
o The premises are not trading beyond 02:00 internally and beyond Midnight on the terrace.
(b)
(A) The number of door supervisors specified in the circumstances set out in Annex 2 Conditions 3 and 4 will be varied to read:
From 22:00 there must be:
(i) when the premises are operating internally only there will be 3 SIA door staff present and
(ii) when the premises are operating both internally and externally (outside service area south of the public highway) there will be 4 SIA door staff present
(iii) 1 extra SIA door staff will be present on a Bank Holiday and
(iv) the Premises Licence Holder will risk assess the number of door staff used during special events.
(B) The start time for BWC set out in both Annex 2 condition 3 and condition 4 will be varied to 22:00.
(C) Annex 2 Condition 10 'ID Scan' will be applied but only for internal customers.
1. The premises licence holder and management will have in place an operations manual detailing policies and training, details of which have been inspected by Sussex Police and approved by them and the Licensing Authority and any major change intended to this manual shall be so approved before being taken into use. The operations manual acknowledges the good practice and both legal and social responsibilities of the licence holder and will document the management structure and all training carried out.
For the Prevention of Crime and Disorder:
2. (a) Digital CCTV and appropriate recording equipment to be installed in accordance with Home Office Guidelines relating to UK Police Requirements for Digital CCTV System (PSDB Publication Number 09/05), operated and maintained throughout the premises internally and externally to cover all public areas, including the entrance to the premises. The system shall be on and recording at all times the premises licence is in operation.
(b) The CCTV cameras and recording equipment must be of sufficient quality to work in all lighting levels inside the premises at all times.
(c) CCTV footage will be stored for a minimum of 31 days.
(d) The management will give full and immediate cooperation and technical assistance to the Police in the event that CCTV footage is required for the prevention and detection of suspected or alleged crime.
(e) The CCTV images will record and display dates and times, and these times will be checked regularly to ensure their accuracy.
(f) Subject to Data Protection guidance and legislation, the management of the premises will ensure that key staff are fully trained in the operation of the CCTV, and will be able to download selected footage onto a disk (or other electronic portable device acceptable to Sussex Police) for the police without difficulty or delay and without charge to Sussex Police.
(g) Any breakdown or system failure will be notified to the police immediately and remedied as soon as practicable.
(h) In the event of the CCTV system hard drive being seized as evidence as part of a criminal investigation by Sussex Police or for any other reason, the premises will be expected to install a replacement hard drive or a temporary replacement drive as soon as practicable.
3. On Monday, Friday and Saturday nights, Bank Holidays, New Years Eve, Halloween, September/October Freshers Events and Pride:
Door supervisors will be employed at the premises as follows:
o From 21:00 hours (or when the premises opens if later) a minimum of 3 SIA door supervisors
o From 23:00 a further 3 SIA will operate (therefore 6 in total)
o From 01:00 a further 2 SIA will operate (therefore 8 in total).
o Door supervisors will remain on duty until the premises has closed to the public, licensable activity has ceased and the venue is completely clear of patrons.
The following will apply relating to BWC (body worn carmeras):
o From 21:00 at least one BWC will be used at the entrance by a member of door staff.
o From 23:00 there will always be at least one BWC worn by a member of door staff who is circulating within the venue, whenever the venue is open for licensable activities.
o The BWCs will have the ability to record, and any recordings will be kept for a minimum of 28 days and made available to the Responsible Authorities (as defined by the Licensing Act 2003) upon request. Should any camera break or otherwise become inoperable it will be replaced within 48 hours.
4. On all other occasions door supervisors and BWC will be employed as follows:
o From 2100 or later (if the premises opens later) a minimum of 3 door supervisors.
o From 2300 a further 2 SIA will operate (therefore 5 in total)
o Thereafter door supervisors will be employed at the ratio of 1:100
From 2100 at least one BWC will be used and from 2300 one BWC will be used by a member of staff circulating.
5. There will be a written search policy in place for when door supervisors are on duty with the number of searches to be carried out set on a risk assessment basis. Drugs or weapons taken from customers will be stored securely and delivered to the police in a manner agreed with the police.
6. The management and premises will have an absolute zero tolerance policy towards drugs and drug misuse. Any illegal drugs seized will be stored in a secure 'drugs box' and periodically the management will request the police to come and remove all drugs in the 'drugs box' for destruction.
7. Individuals found to have drugs in their possession will be banned from the premises.
8. The premises will become a member of the Business Crime Reduction Partnership (BCRP) or similar scheme approved by the Licensing Authority that operates with radios and uses the Nightsafe & Yellow Card Scheme or similar reporting scheme. One BCRP radio will be deployed at the entrance/s to the premises. All members of door supervision will be issued with an internal radio and one internal radio will be kept and maintained behind each bar.
9. There shall be regular (at least once during every hour) patrols of the customer trading areas, smoking area and WCs to ensure that customer behaviour is not in breach of the law or venue policies or harming the licensing objectives. These patrols will be recorded in writing in the incident book. Door supervisors will be instructed to have particular regard to the care of vulnerable persons particularly anyone who appears to be drunk, incapacitated and potentially vulnerable due to excessive alcohol consumption and/or drug misuse. If it is necessary to eject them, they will be peaceably ejected from the premises so long as an on the spot risk assessment is clear that the person will not be vulnerable and at risk when placed outside. If necessary (and especially in the case of young women), a taxi will be called and the person escorted to and put into the taxi to be taken home. Door supervisors will be aware of the need to call the emergency services if necessary
10. The premises shall install a recognised electronic identification scanning system for customers entering the premises. The system shall be operated at all times door staff are on duty and all persons entering the premises will be scanned. The system should have the ability to share alerts with other venues using similar ID scanning equipment, identify the hologram of an ID and read both Passports and ID cards, including PASS cards. The system should be able to conduct tests to determine if a document is genuine or counterfeit. The system must be compliant with the Information Commissioners good practice guidance for ID scanning in clubs and bars.
o As an exception to the use of the recognised ID scanning system to scan ALL customers, the name and date of birth of customers who appear to be over the age of 30, without ID, shall be recorded and a photographic image obtained. This information will be made available to the Police Licensing Officer or Local Authority Licensing Officer upon request.
11. An incident log will be maintained by the premises showing a detailed note of incidents that occur in the premises. The log will be inspected and signed off by the DPS (or a person with delegated authority) at least once a week. The log book should be kept on the premises and be available for inspection at all times the premises are open by authorised officers of the Licensing Authority or the police. An incident will be defined as being one which involves an allegation of a criminal offence. Any refusals made for alcohol service e.g. underage, will also be recorded (either in electronic or written form) and feedback given to staff as relevant. The log will be kept for a minimum of twenty four (24) months.
For Public Safety:
12. Toughened or plastic glasses will be used as appropriate.
13. A counting system will implemented to ensure the maximum capacity of the premises is not exceeded.
14. The premises capacity of 600 will not be exceeded.
For the Prevention of Public Nuisance:
15. At the end of the night a written crowd management procedure/dispersal policy shall be designed and implemented to ensure that there is a wind down period prior to the premises closure and customers are advised accordingly. This will be agreed with Sussex Police to prevent groups gathering, engaging in altercations and persons remaining in the vicinity of the premises.
16. The collection and disposal of refuse will be managed to minimise any disturbance to neighbours.
17. Customers will be monitored as they leave the premises. They will be requested to leave the premises quietly and signs to that effect will be displayed close to exit doors.
For the Protection of Children from Harm:
18. No person under the age of 18 will be allowed entry to the premises after 23:00 hrs
19. The premises will operate a "Challenge 25" policy whereby any person attempting to buy alcohol who appears to be under 25 will be asked for photographic ID to prove their age. The recommended forms of ID that will be accepted are passports, official Photographic Identity Cards issued by EU states bearing a hologram or ultraviolet feature, driving licences with a photograph, photographic military ID or proof of age cards bearing the 'PASS' mark hologram. The list of recommended forms of ID may be amended or revised with the prior written agreement of Sussex Police, the Licensing Authority and Trading Standards without the need to amend the licence or conditions attaching to it.
20. Signage advertising the 'Challenge 25' policy will be displayed in prominent locations in the premises.
21. (a) The Premises Licence Holder shall ensure that all staff members engaged or to be engaged, in selling alcohol at the premises shall receive the following induction training. This training will take place prior to the selling of such products:
o The lawful selling of age restricted products
o Refusing the sale of alcohol to a person who is drunk
(b) Further verbal reinforcement/refresher training covering the above will be carried out thereafter at intervals not to exceed 8 weeks, with the date and time of the verbal reinforcement/refresher training documented.
(c) All such training undertaken by staff members shall be fully documented and recorded. All training records shall be made available to Sussex Police, officers of the local authority and officers from the Trading Standards team upon request.
22. All staff are to receive training in line with the operations manual detailed in Annex 2, Condition number 1.
